2024 EXHIBITOR INFORMATION

Platinum Booth Sponsors
In order to provide variety for DFMC members, 2023 Platinum sponsors are ineligible to sponsor at the Platinum level in 2024.

Exhibitor Fee

• The non-refundable exhibitor fee of $4,900 for Standard Level participation, $9,900 for Gold Level participation, and $18,000 for Platinum Level participation is payable at signing and submission of contract.
• Since booths are distributed on a first come, first served basis (with returning exhibitors afforded exclusive early access to reserve), we encourage exhibitors to pay by credit card. If you must pay by check, please make your check payable to Diocesan Fiscal Management Conference. Booth reservations are non-refundable. Payments by credit card will be charged a 2.9% credit card processing fee.

Acknowledgment is made hereby of the receipt of the Sponsorship Brochure, which is incorporated with this contract as the governing directives for the show. All booths will be placed and numbered according to the diagram prepared by the official show director. DFMC reserves the right to approve exhibitors to be invited. For exhibit presentations highly reliant on internet access, reserving a wired internet connection is highly recommended.

It is the exhibitor’s responsibility to reserve a preferred booth in a timely manner when booths go on sale. Ample notice is provided so that organizations can plan appropriately to execute their plans as soon as exhibit booths become available. Exceptions cannot be made due to booths or booth type selling out and becoming unavailable. Efforts are made to place exhibitors at or near their preferred booth number, but accommodation cannot be guaranteed and final decision on placement is vested in the show planning staff.

CODE OF CONDUCT

By attending the DFMC Conference, all participants including representatives of sponsoring/exhibiting organizations agree to personal conduct of the highest caliber. DFMC is both a Catholic conference and a professional association meeting, so the behavior of all involved should reflect both professional decorum and that of a Christian gentlemen or gentlelady. There will be zero tolerance for verbal harassment, bullying, or attempts to intimidate. All DFMC Conference rules, policies and instructions must be observed, along with hotel policies and applicable law. If DFMC officials receive reports that a participant has failed to abide by this code of conduct, then the DFMC may take whatever actions it deems appropriate, including, for example, expulsion from the conference without refund, notification of the offending person’s superiors, and disqualification from attending future events. Any questions regarding the Code of Conduct should be directed to the Executive Director.

EXHIBITION HALL

Exhibit Hall Hours
Monday September 30th: 1:00 p.m. - 6:30 p.m.
Tuesday October 1st: 7:00 a.m. - 2:00 p.m.

Exhibit Set-up & Break-down
Exhibits may be installed on Monday, September 30 between 7:00 a.m. and 12:45 p.m. to be complete and in place for the 1:00 p.m. opening of the Exhibition Hall. To facilitate the optimal Exhibition Hall environment, break-down of exhibits may not take place before 2:15 p.m. on Tuesday, October 1.

Exhibit Hall Service Kit
A one-on-one communication to assist in preparing the exhibitor for the conference will be provided to you by Alliance Nationwide Exposition. Exhibitors will provide to DFMC the name/s of those to receive an invitation to log in to the service kit.

“Sharing” of Exhibit Space
One organization per booth. Combining or “sharing” of booth is not allowed.

Use Of Space
While the DFMC will make every effort to provide space as it is laid out by the official show director, the DFMC reserves the right to change booth locations or the physical space layout due to unforeseen circumstances.

• Audio presentations of any kind must be sufficiently subdued as not to annoy or disturb adjacent exhibitors or their patrons.
• Aisles, as designated on the exhibit floor plan, must be kept clean, clear, free of obstruction, or blocking neighboring booths.
• Easel stands and signs must not be placed beyond the booth area.
• Gifts and/or door prizes are permitted and encouraged at the display.
  • Any prize drawings are to be held during the lunch break with members on Tuesday, October 1 from 1:30 p.m. to 2:00 p.m. (See Raffle Drawing)

Company Publications
All materials distributed within the exhibit booths must represent the services provided by the registered exhibit firm only. Representation of and distribution of materials by or for affiliated firms is not allowed.

ATTENDING THE CONFERENCE